The purpose of Auto Assign is to assign the same reference activity or hotel activity to a group of crew at the same time.
To launch the tool, select 
from the lower Gantt toolbar.
You can use an HR Filter to limit the action on a crew group or select one or more crew by checking the option Choose HR. When you enable this option, a line becomes active where you can type the employee number of the crew. You can add more than one number separated by a comma.
Filing the roster with reference activities (Reference Acts tab):
Before you use this function, all data must be saved.
- From/To: Select the period to be filled in.
- Activity: Select the Reference activity.
- Check Conflict: If you don't select Check conflict, you will get overlapping activities.
As an example with the settings above, you would get the result as shown here:
Since this insertion is only presented on the screen, you need to save the results as a normal roster modification and apply the required revisions if applicable.
Adding Hotel Activities
This tool also allows you to add hotel activities to layovers. Note: this functionality will only add the activity without any booking. You will have to use the Hotel Wizard to continue with this process. Please refer to the Hotel Wizard article for further details.
To avoid having to run two different steps, we recommend using the Auto Rostering tool instead, which will also create the booking according to the selected hotel rules while adding the hotel activity.
To add the Hotel Activity to one or several crew, proceed in a similar way as adding reference activities but select the HOTEL ACTS tab. Select the hotel activity (in case you use more than one), click the option Only Not Conflicted to discard conflicts from the search then click the SEARCH button.
You will be presented with a list of all layovers that have been found in the period and for the selected crew.
You can select all or a subset of layovers. Once the required layovers have been selected, click the SUBMIT button. The system will add the layover activities.
To save the result, click the SAVE button.