This article reviews the Human Resources area:
There are multiple tabs in the Human Resources area. They are:
- Compensation Days
- Combine
- Documents
- Department
- Notes
- File Dir
- HRBalance
- General
- Addresses
- Emails
- Phones
- Bases
- Rank/Qual
- Special Roles
- Contracts.
General
It is recommended to edit and create Human Resources in N-OC Web rather than N-OC Desktop. It is also recommended to only view specifics regarding human resources rather than creating or editing; this should be completed in N-OC Web.
Field | Description |
| Empno | Enter the Employee Number. This is a mandatory field. |
| First Name | Enter the employee's first name. Note: Apostrophes should be avoided. This is a mandatory field. |
| Last Name | Enter the employee's last name. This is a mandatory field. |
| Type | This is the Crew Type. New HR Types can be created through HR Types via Main Types. This is a mandatory field. e.g. Pilot or Cabin |
| Seniority | This is the employee's seniority number. This is an optional field. |
| Birthdate | This is the employee's date of birth. It is an optional field. It is used in various places for calculation purposes, such as a pilot over 60 years old and seniority. |
| Don't create a new user | Checking this box only creates the human resource and not attach a USER to the resource. A user is required to give user permissions and log into the system independently. |
After you have saved the General tab, it will change to this:
Field | Description |
| Set BRQ Valid To: | This function sets the Base/Rank/Qual and special roles date to the same date. |
| Upload Picture | It is possible to upload a picture of the crew. For this, the file database needs to be enabled. This picture is also accessible to the crew in mobile provided that the user right “View crew pictures” is enabled for the crew user group. |
Addresses
Field | Description |
| Priority | Priority should correspond to your phone and other entries. It orders addresses by default. |
| Type | Type as per defined in Address Types. |
| Valid To / Valid From | Define these values for when they are valid for. |
| Street, Street Number, Zip, Cityname, State | Enter the associated information for the respective field. |
| Country | Select country from dropdown list. |
| Distance to airport | Enter the distance to airport. It can be km, miles, or minutes. Make sure it is consistent for all. This field is optional. |
| Active | If the address is to be used, check the box. |
| Comment | Enter a comment if necessary. |
Emails
Field | Description |
| Enter the email address. | |
| Type | Type as per defined in email types. |
| Priority | Priority should correspond to your other entries. |
| Valid To / Valid From | Define these values for when they are valid for. |
| Active | If the email is to be used, check the box. |
Phones
Field | Description |
| Priority | Priority should correspond to your other entries. Only 1 priority appears in the Crew On Board information. |
| Type | Type as per defined in Phone types. |
| Valid To / Valid From | Define these values for when they are specified for. |
| Country Prefix, Region Prefix | Enter the Country and Region prefix of the phone number. |
| Phone Number | Enter the rest of the phone number. |
| Comment | Enter a comment if necessary. |
| Active | If the phone is to be used, check the box. |
Bases
Field | Description |
| Crewbase | Select base from dropdown list as per defined in Bases. Percent should always be 100. |
| Active | If the base is to be used, check the box. |
| Valid To / Valid From | Define these values for when they are specified for. |
| Seconded | Check the Seconded checkbox if it is considered a second base. |
Rank/Qual
Field | Description |
| Rank, Qual | Select the Rank and Qualification from the respective dropdowns. |
| Valid To / Valid From | Define these values for when they are specified for. |
| Additional Info | Enter a comment if necessary. |
| Uprank | Check the Uprank checkbox if an employee can be upranked. Example: A Flight attendant can uprank to the assigned rank of Lead Flight Attendant. |
| Downrank | Check the Downrank checkbox if an employee can be downranked. Example: A Captain can downrank to the assigned rank of First Officer. |
Special Roles
Field | Description |
Special Role | Select the special role from the dropdown list. |
| Valid To / Valid From | Define these values for when they are valid for. |
Contracts
Field | Description |
Employment Dates | Set the employment dates. |
| Add | Click the add button to add in new contracts. |
| Contract | Select a contract from the dropdown. |
| Valid To / Valid From | Define these values for when they are valid for. |
| Save | Click the SAVE button to commit the changes to the database. |
Combine
Field | Description |
Advanced Search | Use the advanced search to find the appropriate employee. |
| Selecting Multiple Employees | If you need to select several people that can be/cannot be combined, check them in the main dialog window. |
| Selecting a singular employee | If you click a singular employee, you can add a comment, define the period, and make the employee combine/not combine. |
| Save | Click the SAVE button to commit the changes to the database. |
Documents
It is recommended to view documents in N-OC Desktop only. Refer N-OC Web help files for adding documents to a crewmember.
Department
Identify which department the Human Resource is part of. This is an optional tab.
Notes
Field | Description |
Valid To / Valid From | Define these values for when they are valid for. |
| Note | Enter a note. |
| Note Type | Select the Note Type from the dropdown list. |
| Save | Click the SAVE button to commit the changes to the database. |
File Dir
This feature is unavailable in N-OC Desktop.